PAR Global Data Privacy Policy for Employees, Job Applicants, and Contractors
Effective Date: April 1, 2026
Table of Contents
1. Introduction
2. Categories of Personal Information We May Collect and Disclosures
3. Sources of Personal Information
4. Purposes for Collection
5. Retention of Personal Information
6. Data Security
7. Mobile Terms
8. Changes to this Privacy Policy
9. Contact Information
10. Compliance with United States and International Privacy Laws
a. California Addendum
b. European Economic Area, United Kingdom, & Switzerland Addendum
c. Canada Addendum
INTRODUCTION
PAR Technology Corporation and its affiliates and subsidiaries (collectively, “PAR,” “we”, “us,” or “our”) recognize the value of our employees, job applicants, and contractors. We respect the privacy rights of all individuals and are committed to handling information that identifies, relates to, describes, references, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular employee, job applicant, contractor, or household (“Personal Information”) responsibly.
This PAR Global Data Privacy Policy for Employees, Job Applicants, and Contractors (this “Privacy Policy”) describes our processing of Personal Information about our employees, job applicants, contractors, and as appropriate, their respective beneficiaries and dependents in various human resources (“HR”) contexts.
This Privacy Policy does not apply to third-party websites or platforms that may be accessible from our sites or systems, nor does it apply to our other data practices outside of the HR context, which are addressed in our general Privacy Policy.
This Privacy Policy is not intended and shall not be read to create any express or implied promise or contract for employment, for any benefit, or for specific treatment in specific situations. Nothing in this notice should be construed to interfere with PAR’s ability to process data for purposes of complying with our legal obligations, or for investigating alleged misconduct or violations of company policy or law, subject to compliance with local legal requirements
Please take the time to read this Privacy Policy in its entirety to ensure you are fully informed. If you have any questions, please contact us via the channels listed below in the “Contact Information” section below.
CATEGORIES OF PERSONAL INFORMATION WE MAY COLLECT
We may collect or receive the following categories of Personal Information listed below. Not all categories will be collected for every individual.
- Name and contact data. Your first and last name, employee identification number, email address, mailing address, phone number, photo, beneficiary and emergency contact details, and other similar contact data. Additionally, you may opt to provide PAR with additional contact information such as personal email address(es) and/or cell phone number(s).
- Demographic data. Your date of birth and gender as well as more sensitive data (which may also be known as special category data) including information relating to racial and ethnic origin, religious, political or philosophical beliefs, trade union membership or information about your health, disabilities, sexual orientation, gender identity, and transgender status. We may also ask about your parental status and military status.
- National identifiers. Your national ID/passport, citizenship status, residency and work permit status, social security number, or other taxpayer/government identification number.
- Employment details. Your job title/position, account credentials, office location and/or remote working location, employment contract, offer letter, hire date, termination date, performance history and disciplinary records, hours worked, badge activity information, training records, leave of absence, sick time, and vacation/holiday records.
- Spouse’s/partner’s and dependents’ information. Your spouse and dependents’ first and last names, dates of birth, and contact details.
- Background information. Your academic and professional qualifications, education, CV/Resume, credit history and criminal records data.
- Video, voice and image. We may collect and use your video, voice and image data, subject to the requirements of local law, internal policy, and any consultation requirements with worker representatives (where appropriate).
- Financial information. Your bank account details, tax information, salary, retirement account information, company allowances and other information necessary to administer payroll, taxes, benefits, and equity and incentive compensation.
- Travel information, such as loyalty programs numbers; dates; hotel names and locations; and travel routes and departures, stops, and destination points.
- Workplace, Device, Usage, and Content data. Application and communication data (such as data from Office 365, Teams, Outlook, or internal business processes) including emails sent and received, calendar entries, to-do items, instant messages, technical data and information (containing only limited identifiers, if any Personal Information at all).
- Inferences. Inferences to create a profile reflecting your personal characteristics (such as work history and experience), abilities, and aptitudes.
- Sensitive Personal Information. We may collect certain “sensitive” or “special categories” of Personal Information (“Sensitive Personal Information”). To support our legal and business activities, and as permitted by law, we may collect Sensitive Personal Information as part of our employment relationship with you. Additional examples of Sensitive Personal Information that we may collect include:
- government issued identifiers, such as social security information, driver’s license, state identification card, or passport number;
- account log-in in combination with a security or access code, password, or credentials that allow access to an account;
- precise geolocation;
- sensitive demographic information such as racial or ethnic origin, citizenship or immigration status, religious or philosophical beliefs, or union membership;
- genetic data;
- biometric information (where used for the purpose of uniquely identifying you);
- health information (such as information necessary to provide an accommodation related to your health); and
- information relating to sex life (such as reproductive health and maternal care to provide applicable benefits) or sexual orientation (to comply with our legal obligations related to anti-discrimination requirements).
SOURCES OF PERSONAL INFORMATION
We obtain the categories of Personal Information listed above from the following categories of sources:
- Directly from you, such as from the forms or information you input into PAR’s HR system;
- Indirectly from you, such as from your interactions with PAR’s HR systems;
- From our service providers, such as staffing partners, HR management providers, background check providers, drug testing providers, payroll providers, insurance companies, internet service providers, data analytics providers, and operating systems and platforms;
- Government entities, such as for background check purposes; and
- From other employees, such as from performance reviews or other observations and interactions.
PURPOSES FOR COLLECTION
We may use your Personal Information for the purposes provided below:
- Recruitment and Hiring. For our recruitment and hiring purposes, including engaging with you concerning job opportunities at PAR, considering your application for employment to specific roles, candidate screening, interview scheduling and management, lawful vetting and background screening, and preparing an offer letter.
- Management of the Employment or Working Relationship. For onboarding new workers and management of our employment or working relationship with you.
- Payroll, Compensation, and Accounting. For our payroll and compensation activities, including tax reporting, administering equity and incentive compensation, administering Rewards, expense reimbursement, and other accounting tasks.
- Benefits Registration and Administration. For activities related to benefits registration and administration for employees (and dependents and beneficiaries), including holiday leave, other types of leave, insurance, health, equity, pension, retirement, childcare, relocation, tax and travel management services, financial investment services, and benefits.
- Career Planning and Development. For activities related to career planning and development, including assessing and providing your career opportunities.
- Training and Coaching. To administer training and coaching related to your role, to help you learn new skills, or as part of your overall career development.
- Performance Management. To conduct performance management and review activities, including reviewing, rewarding, and assessing individual employees on their performance.
- General Human Resources (HR) Administration. For our general HR administration, including employee support services, general HR and workplace management, maintaining our global directory of employees and external staff, and measuring employee sentiment.
- Emergency Notifications. To communicate with or provide notification to you or your designated emergency contact in the event of a natural disaster or other life/safety emergency, including communications to employees and employee-designated contacts, accounting for employees during emergencies, and other communications necessary to protect the life and safety of employees and others.
- Equal Opportunity Assessment and Accommodations. To manage and assess our equal employment opportunity, diversity, inclusion and accessibility programs, including monitoring and ensuring equal treatment and opportunity, providing work-related accommodations or adjustments, and for our global equal opportunity initiatives.
- Legal and Policy Compliance Administration and Enforcement. To administer and enforce our legal and policy compliance programs and requirements, including fulfilling our obligations under our contracts, government clearances, and applicable policies; maintaining required records (e.g. tax information of former and current personnel); collection or disclosure of Personal Information under judicial authorization (e.g. a court order, administrative or judicial process, or other lawful request by a public authority, in the U.S. or a foreign jurisdiction); performing lawful background screenings; for complying with laws and regulations (e.g. for minimum wage, working time, tax, health and safety, anti-discrimination laws, government reporting obligations, global migration, whistleblowing procedures, and data subject rights); and investigating potential violations of, exercising, or defending PAR’s legal rights (including seeking legal advice, combatting fraud, and protecting the life and safety of employees and others).
- Disciplinary Matters and Investigations. To address disciplinary matters and conduct investigations, including investigating wrongful acts or potential violations of our internal policies, obtaining information relevant to incidents involving employees, and administering and enforcing disciplinary actions.
- Corporate Transactions. To undertake and administer corporate transactions, including the sale, assignment, or other transfer of all or part of our business, or PAR’s acquisition and integration of all or part of another business (e.g. integrating or enabling access to information about individual employees between PAR and the acquired business).
- Managing, Monitoring, Protecting, and Improving our Facilities. For activities related to managing, monitoring, protecting, and improving our campus, parking, buildings, office space, conference rooms, and other physical spaces (“Facilities”), including monitoring and administering access to our Facilities, analyzing building occupancy and utilization and campus parking and transportation, space planning and allocation, provision and improvement of employee services and Facilities, undertaking measures for health and safety of persons using our Facilities; operating and monitoring physical security systems, such as CCTV, key card or badge-managed entry systems, and guest logs; registering and logging exit and entry times for personal vehicles; and emergency notification services.
- General Business Operations. For our general business operations, including general management of the business (e.g. management of employees and business tasks), implementing and managing our business applications and systems, and facilitating communications and collaboration.
- Workplace Communications. To provide, support, and maintain workplace communication tools and technologies, including those supporting email, chat, phone, and video communications.
- Other Legitimate Purposes. As permitted under applicable law, as necessary to manage our employment or working relationship with you.
CHANGE OF PURPOSE
We will use your Personal Information only for the purposes for which it was collected, unless we reasonably need it for another compatible purpose and there is a legal basis for further processing. For example, relying upon our legitimate interest in recruiting candidates for roles at PAR, we may process the Personal Information you provided while researching job openings. However, once you apply for and are successful in obtaining a role, we may process your Personal Information for the purpose of entering into an employment relationship with you.
RETENTION OF PERSONAL INFORMATION
We retain the Personal Information we collect regarding employees, job applicants, and contractors for as long as reasonably necessary to assess employability, manage ongoing employment relationships, and achieve the purposes disclosed above, unless a shorter retention period is required by applicable law or regulation. We may retain Personal Information after employment relationships end or after employment decisions are made. The length of retention may vary depending upon factors, such as the existence of an ongoing relationship between you or your dependents and us; recordkeeping or legal compliance requirements; the need to resolve inquiries or complaints; identifying other employment opportunities for you; and protecting the rights or safety of you, us, or others.
WORKPLACE SECURITY AND MONITORING
PAR monitors its IT and communications systems through automated tools (including AI and machine learning models) such as network authentication and wireless connectivity hardware and software, anti-malware software, website filtering and spam filtering software, security software for cloud-based applications, access and transaction logging, mobile device management solutions, and internal and external audits.
We also monitor our offices, and other workplace facilities, through video monitoring such as closed-circuit television (“CCTV”) and badge scans. CCTV is primarily used at office entrance and exit points, elevator lobbies, rooms where there may be valuable equipment, such as server rooms, and in other select areas with a high risk for theft or with highly sensitive assets. CCTV is not used in private spaces such as restrooms, new mothers’ rooms or locker rooms. Nor is it used to monitor employee workstations for performance reasons.
You should be aware that any message, files, data, document, facsimile, audio/video, social media post or instant message communications, or any other types of information transmitted to, through or from, received or printed from, or created, stored or recorded on our IT and communications systems and assets (included via the use of personal devices accessing corporate IT systems), are presumed to be business-related and may be monitored or accessed by us. Monitoring and access is conducted in accordance with applicable law and workplace agreements, and subject to PAR’s own policies.
DATA SECURITY
We have put in place reasonable security measures to prevent your Personal Information from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your Personal Information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your Personal Information on our instructions, and they are subject to a duty of confidentiality.
However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially reasonable means to protect your Personal Information, we cannot guarantee absolute security. If you have reason to believe that your Personal Information is no longer secure (e.g., if you feel that the security of your account has been compromised), please contact us at privacy@partech.com.
DATA PRIVACY RIGHTS
In some regions, you may have certain rights under applicable data protection laws (such as the European Union and United Kingdom General Data Protection Regulation and the Swiss Federal Act on Data Protection). Please see the Addendum to this notice for additional information by region/country.
MOBILE TERMS
PAR may send you informational and marketing text messages that are recurring or one-time messages about recruitment and employment related inquiries. You represent that you are the account holder for the phone number that you provide. You may opt-in by selecting “email and text message” as your preferred communication method during the application process. If you sign up to receive communications via text message, you consent to PAR or its designated agents sending you automated SMS messages. You can opt out at any time.
Once you have opted-in, you can opt-out or cancel SMS messages at any time by texting “STOP”. After you text “STOP” you will receive one additional SMS message to confirm that you have been unsubscribed. If you would like to join or opt-in again, you can sign back up by texting “START” and you will start receiving SMS messages from PAR again. If you experience issues with the SMS message system, you can respond to a message with “HELP” for assistance. You may also contact us for assistance at privacy@partech.com.
Carriers are not liable for delayed or undelivered messages. Standard message and data rates may apply for any messages sent to you from PAR, and to PAR from you. Message frequency varies. If you have any questions about your text or data plan, please contact your wireless provider.
CHANGES TO THIS PRIVACY POLICY
PAR reserves the right to update or change this Privacy Policy from time to time. If we make material changes to this Privacy Policy, we will post it to the PAR Hub. We ask that you review the Privacy Policy periodically to stay informed about any updates or changes that we have made.
CONTACT INFORMATION
For general questions or comments, we can be reached in the following ways:
- By phone: (315) 738-0600 or 1-800-448-6505, option #5
- By facsimile: (315) 735-4191
- By email: privacy@partech.com
- By mail: PAR Technology Corporation
8383 Seneca Turnpike, Suite 3
New Hartford, New York 13413 USA
Attention: Legal Department
If you are seeking to exercise your privacy rights, you may also do so by visiting the Your Privacy Choices webpage here.
If you are having trouble viewing or accessing this Privacy Policy or need it made available to you in an alternative format, please contact us at privacy@partech.com.
COMPLIANCE WITH UNITED STATES & INTERNATIONAL PRIVACY LAWS
Please be aware that applicable data protection and privacy laws and regulations can vary in different jurisdictions where PAR operates. PAR’s policy is to comply with all applicable laws and regulations, including data protection and privacy laws. Therefore, where applicable laws may be stricter than the practices described in this Privacy Policy, PAR has adopted specific practices to comply with them.
Applicable data protection and privacy laws may afford you certain rights regarding your Personal Information, which vary from state to state or country to country. These may include the following generalized privacy rights to:
- access your Personal Information;
- fix any errors in your Personal Information;
- erase or delete your Personal Information;
- restrict our use of your Personal Information;
- object to our use of your Personal Information;
- receive your Personal Information in a usable electronic format and transmit it to a third party; or
- lodge a complaint with your local data protection authority or regulatory body.
If you would like to exercise any such right, please contact us at privacy@partech.com. Before completing your request, we may need to verify your identity and place of residence. We will reach out to you directly should we require additional information to verify your identity. If you are an authorized agent wishing to exercise rights on behalf of an individual, please contact us at privacy@partech.com and provide a copy of the individual’s written authorization designating you as their agent.
CALIFORNIA ADDENDUM
The provisions below supplement the information provided in the generally applicable portion of this Privacy Policy and apply solely to individuals that are residents of California and qualify as a “Consumer” under the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (“CCPA”). This California-specific section provides additional information about how we collect, use, disclose and otherwise process the Personal Information of these individuals, either online or offline, within the scope of the CCPA. Any terms defined in the CCPA or as otherwise defined in our Privacy Policy have the same meaning as used in this section. When we use the term “Personal Information” in this section, we mean information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household.
Categories of Personal Information & Collection Purposes
The table below summarizes: (i) the categories of Personal Information collected by PAR in the past 12 months; (ii) the sources of collection of Personal Information; (iii) how we use your Personal Information; and (iv) the categories of Personal Information disclosed for a business purpose by PAR (including to third parties) in the past 12 months. Please see the generally applicable section of the Privacy Policy for additional information on PAR’s information practices, including more detail on how we use and disclose your Personal Information.
Category of Personal Information | Categories of Sources | Commercial or Business Purpose | Disclosure of Your Personal Information |
Personal Identifiers, such as name, address, government identifiers | • Provided directly to PAR • Automatically collected • Provided to PAR by third parties | • Recruitment and Hiring • Management of the Employment or Working Relationship • Benefits Registration and Administration • General HR Administration • Legal and Policy Compliance Administration and Enforcement • Emergency Notifications | • Service providers that process information on our behalf • Customers and others for communications purposes • Payroll and benefits providers • Any successor to all or part of our business • Advisors and consultants • Our affiliates, subsidiaries, and related entities • Law enforcement, public and governmental entities, and other entities we deem reasonably necessary to comply with law, support investigations, and protect the rights and property of you, us, and others |
Employment Information, such as occupation, salary, title, licenses, and professional memberships | • Provided directly to PAR • Provided to PAR by third parties | • Recruitment and Hiring • Management of the Employment or Working Relationship • Benefits Registration and Administration • Career Planning and Development • Performance Management • General HR Administration • Legal and Policy Compliance Administration and Enforcement | • Service providers that process information on our behalf • Customers and others for communications purposes • Any successor to all or part of our business • Advisors and consultants • Law enforcement, public and governmental entities, and other entities we deem reasonably necessary to comply with law, support investigations, and protect the rights and property of you, us, and others • Our affiliates, subsidiaries, and related entities |
Education Information, such as degree and schooling information | • Provided directly to PAR • Provided to PAR by third parties | • Recruitment and Hiring • Management of the Employment or Working Relationship • General HR Administration • Legal and Policy Compliance Administration and Enforcement | • Service providers that process information on our behalf • Any successor to all or part of our business • Advisors and consultants • Our affiliates, subsidiaries, and related entities • Law enforcement, public and governmental entities, and other entities we deem reasonably necessary to comply with law, support investigations, and protect the rights and property of you, us, and others |
Financial Information, such as bank account and routing numbers | • Provided directly to PAR | • Management of the Employment or Working Relationship • Payroll, Compensation, and Accounting • General HR Administration • Legal and Policy Compliance Administration and Enforcement | • Service providers that process information on our behalf • Payroll and benefits providers • Any successor to all or part of our business • Advisors and consultants • Our affiliates, subsidiaries, and related entities • Law enforcement, public and governmental entities, and other entities we deem reasonably necessary to comply with law, support investigations, and protect the rights and property of you, us, and others |
Internet & Network Activity, such as cookie IDs and browser visits | • Automatically collected • Provided to PAR by third parties | • Management of the Employment or Working Relationship • General HR Administration • Legal and Policy Compliance Administration and Enforcement • General Business Operations | • Service providers that process information on our behalf • Any successor to all or part of our business • Advisors and consultants • Our affiliates, subsidiaries, and related entities • Law enforcement, public and governmental entities, and other entities we deem reasonably necessary to comply with law, support investigations, and protect the rights and property of you, us, and others |
Location Information, such as approximate geo-location information from a company issued device | • Automatically collected • Provided to PAR by third parties | • General HR Administration • Legal and Policy Compliance Administration and Enforcement • Managing, Monitoring, Protecting, and Improving our Facilities • General Business Operations | • Service providers that process information on our behalf • Any successor to all or part of our business • Advisors and consultants • Our affiliates, subsidiaries, and related entities • Law enforcement, public and governmental entities, and other entities we deem reasonably necessary to comply with law, support investigations, and protect the rights and property of you, us, and others |
Characteristics of Protected Classifications under Applicable Law, such as age, gender, nationality, race or information related to health or medical conditions | • Provided directly to PAR | • Benefits Registration and Administration • General HR Administration • Equal Opportunity Assessment and Accommodations • Legal and Policy Compliance Administration and Enforcement | • Service providers that process information on our behalf • Benefit providers • Any successor to all or part of our business • Advisors and consultants • Our affiliates, subsidiaries, and related entities • Law enforcement, public and governmental entities, and other entities we deem reasonably necessary to comply with law, support investigations, and protect the rights and property of you, us, and others |
Audio, Visual, and Other Sensory Information, such as audio or video recordings | • Provided to PAR by third parties | • Recruitment and Hiring • Management of the Employment or Working Relationship • Training and Coaching • Legal and Policy Compliance Administration and Enforcement • General Business Operations | • Service providers that process information on our behalf • Any successor to all or part of our business • Advisors and consultants • Our affiliates, subsidiaries, and related entities • Law enforcement, public and governmental entities, and other entities we deem reasonably necessary to comply with law, support investigations, and protect the rights and property of you, us, and others |
Commercial information, such as records of PAR products purchased through the PAR Hub store | • Provided directly to PAR • Automatically collected • Provided to PAR by third parties | • Management of the Employment or Working Relationship • Legal and Policy Compliance Administration and Enforcement • General Business Operations | • Service providers that process information on our behalf • Any successor to all or part of our business • Advisors and consultants • Our affiliates, subsidiaries, and related entities • Law enforcement, public and governmental entities, and other entities we deem reasonably necessary to comply with law, support investigations, and protect the rights and property of you, us, and others |
Personal Records Information, which may overlap with other categories above and includes examples such as name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver's license or state identification card number, education, employment, employment history, bank account number, medical information, or health insurance information | • Provided directly to PAR • Provided to PAR by third parties | • Recruitment and Hiring • Management of the Employment or Working Relationship • Payroll, Compensation, and Accounting • Benefits Registration and Administration • General HR Administration • Emergency Notifications • Equal Opportunity Assessment and Accommodations • Legal and Policy Compliance Administration and Enforcement • General Business Operations | • Service providers that process information on our behalf • Payroll and benefits providers • Any successor to all or part of our business • Advisors and consultants • Our affiliates, subsidiaries, and related entities Law enforcement, public and governmental entities, and other entities we deem reasonably necessary to comply with law, support investigations, and protect the rights and property of you, us, and others |
Information That May Be Considered Sensitive Under Some Laws, such as certain identifiers (i.e., government identification numbers), login credentials used to access accounts, precise geolocation information, certain demographics (i.e., race, ethnicity, or ethnic origin), health-related information, and contents of communications you send or receive using PAR resources (where PAR is not a recipient) | • Provided directly to PAR | • Recruitment and Hiring • Management of the Employment or Working Relationship • Payroll, Compensation, and Accounting • Benefits Registration and Administration • General HR Administration • Emergency Notifications • Equal Opportunity Assessment and Accommodations • Legal and Policy Compliance Administration and Enforcement • General Business Operations | • See the relevant category above |
Deidentified Information
We may at times receive, or process Personal Information to create, deidentified information that can no longer reasonably be used to infer information about, or otherwise be linked to, a particular individual or household. Where we maintain deidentified information, we will maintain and use the information in deidentified form and not attempt to reidentify the information except as required or permitted by law.
Your Privacy Rights
- You have a right to receive this notice of our Personal Information collection, use, retention, and disclosure practices at or before collection of Personal Information.
- You may request notice of and access to certain information about our collection and use of your Personal Information over the past 12 months. Once we receive and confirm your verifiable request, we may disclose to you:
- The categories of Personal Information we collected about you.
- The categories of sources for the Personal Information we collected about you.
- Our business or commercial purpose for collecting that Personal Information.
- The categories of third parties with whom we disclosed that Personal Information.
- The specific pieces of Personal Information we collected about you (also called a data portability request).
- If we disclosed your Personal Information for a business purpose, a list of disclosures identifying the Personal Information categories that each category of recipient obtained.
- You may request that we correct Personal Information about you that is inaccurate.
- You may request that we delete your Personal Information that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable request, we will delete or de-identify (and direct our service providers to delete or de-identify) your Personal Information from our records, unless an exception applies.
- We do not “sell” or “share” Personal Information and have not done so in the past 12 months.
- We do not use or disclose Sensitive Personal Information for purposes of inferring individual characteristics or for additional purposes.
None of these rights are absolute and there may be circumstances in which we are required or permitted under applicable law not to address your request.
Only you or an authorized agent that you authorize to act on your behalf may make a verifiable request to access, correct, or delete your Personal Information.
Any verifiable request (including those to delete data) must:
- Provide sufficient information that allows us to reasonably verify you are the person about whom we collected Personal Information or an authorized representative (such as by requiring you to provide a signed written authorization that the agent is authorized to make a request on your behalf).
- Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.
We cannot respond to your request or provide you with Personal Information if we cannot verify your identity or authority to make the request and confirm the Personal Information relates to you. Making a verifiable request does not require you to create an account with us.
We will not penalize you for exercising any of your rights, and you may exercise your rights under the CCPA through one of the following means:
- By email: privacy@partech.com
- By phone: (315) 738-0600 or 1-800-448-6505, option #5
EUROPEAN ECONOMIC AREA, UNITED KINGDOM & SWITZERLAND ADDENDUM
The provisions below supplement the information provided in the generally applicable portion of our Privacy Policy and applies where the data protection laws of the European Economic Area (“EEA”), United Kingdom (“UK”), and Switzerland apply. Data subjects in the EEA and UK have certain privacy rights under EU and UK law, including the General Data Protection Regulations (“GDPR”), UK General Data Protection Regulation (“UK GDPR”), the UK Data Protection Act 2018, and the Swiss Federal Act on Data Protection. To the extent that there is a conflict between the provisions of this section and the provisions of the main body of the Privacy Policy, the provisions of this section shall prevail.
Data Controllers
For present and former employees, the controller of your personal data is the PAR entity that is or was your employer. For job applicants, the controller of your personal data is the PAR entity to which you have applied for a role. For contractors, the PAR entity to which you provide services will be the controller of your personal data. PAR Technology Corporation is also a controller of certain personal data of the above-mentioned data subjects. Any privacy-related queries for your data controller should be directed to privacy@partech.com using the information provided in “Contact Information” section immediately above.
Legal Basis for Processing Personal Data
For EEA, UK and Switzerland employees, external staff and candidates (including individuals working in the EEA, UK, and Switzerland, or individuals who normally reside in the EEA, UK, and Switzerland who are working abroad), we rely on different lawful bases for collecting and processing personal data about you, for example, as necessary to manage our employment relationship, operate our business, meet our contractual and legal obligations, protect the security of our systems and our data, or fulfil other legitimate interests. These lawful bases include the following (or as otherwise communicated to from time to time):
Performance of a Contract:
- Management of the Employment or Working Relationship
- Payroll, Compensation, and Accounting
- Benefits Registration and Administration
- Corporate Transactions
Protect a Vital Interest:
- Emergency Notifications
Compliance with a Legal Obligation:
- Equal Opportunity Assessment and Accommodations
- Legal and Policy Compliance Administration and Enforcement
- Corporate Transactions
For our Legitimate Interest:
- Recruitment and Hiring
- Career Planning and Development
- Training and Coaching
- Performance Management
- General HR Administration
- Equal Opportunity Assessment and Accommodations
- Legal and Policy Compliance Administration and Enforcement
- Disciplinary Matters and Investigations
- Corporate Transactions
- Managing, Monitoring, Protecting, and Improving our Facilities
- General Business Operations
- Workplace Communications
Where we process your personal data based on legitimate interests, you can object to this processing in certain circumstances. In such cases, we will cease processing your personal data unless we have compelling legitimate grounds to continue processing or where it is needed for legal reasons.
International Transfers
PAR may transfer your personal data outside of the country where you reside for the purposes described in this Privacy Policy. These countries may have data protection and privacy laws different than the laws of your country of residence. PAR only transfers personal data to another country in accordance with applicable data protection and privacy laws, provided there are legally adequate protections in place for the personal data.
If a PAR employee’s personal data is protected under European or UK data protection law, such adequate protections for international data transfers of personal data to one of our subsidiaries, affiliates or third parties, include:
- Ensuring that processing is only carried out in countries which the European Commission (or other relevant governmental authority) has determined to provide an adequate level of protection for personal data, such as data transfers to recipients in the U.S. which are certified under the EU-U.S. Data Privacy Framework (e.g. ParTech, Inc.); or
- Implementing appropriate safeguards to protect your personal data, including through the use of Standard Contractual Clauses or another lawful transfer mechanism approved by the European Commission (or other relevant governmental authority).
If you require further information about our international transfers of your personal data or a copy of the applicable guarantees, please contact us by using the contact details under the “Contact Information” heading below.
EU-U.S. Data Privacy Framework, Uk Extension, And Swiss-U.S. Data Privacy Framework
PAR complies with the EU-U.S. Data Privacy Framework, the UK Extension to the EU-U.S. DPF and Swiss-U.S. Data Privacy Framework (collectively, the “Framework”), as set forth by the U.S. Department of Commerce (the “Department”). PAR has certified to the Department that it adheres to the EU-U.S. Data Privacy Framework Principles (the “Principles”) with regard to the processing of personal data received from the EU and UK in reliance on the Framework and from the United Kingdom in reliance on the UK Extension to the Framework. PAR has certified to the Department that it adheres to the Swiss-U.S. Data Privacy Framework Principles (“Swiss-U.S. DPF Principles”) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this Privacy Policy and the Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern. To learn more about the Framework, and to view our certification, please visit www.dataprivacyframework.gov.
Your Data Subject Rights
In addition to the information shared in the Privacy Policy, EEA, UK, and Switzerland employees, external staff and candidates (including individuals working in the EEA, UK, and Switzerland, or in some circumstances individuals who normally reside in the EEA, UK, and Switzerland who are working abroad) may have certain rights under applicable data protection laws, including the GDPR, UK GDPR, local laws implementing or supplementing the GDPR, and the Swiss Federal Act on Data Protection, including the rights to:
- Request access to and obtain a copy of your personal data;
- Request rectification (or correction) of inaccurate personal data you have provided;
- Request erasure (or deletion) of personal data that is no longer necessary to fulfill the purposes for which it was collected, or does not need to be retained by PAR for other legitimate purposes;
- Restrict or object to the processing of your personal data; and
- If applicable, request your personal data be ported (transferred) to another company.
Please note that certain conditions, exceptions apply to these rights and that application of the above rights may vary depending on the type of personal data involved, and PAR’s particular basis for processing the personal data.
To make a request to exercise one of the above rights, please contact privacy@partech.com by email or by letter to the following address:
PAR Technology Corporation
Atten: Legal – Privacy
8383 Seneca Turnpike
New Hartford, NY 13413, USA
We will consider and act upon any requests in accordance with applicable data protection laws. Please note that we may request certain information from you to enable us to confirm your identity. We may, in limited circumstances, charge you a reasonable fee for administrative costs in relation to responding to your request; however, we will advise you of any fee in advance.
If we are relying on your consent to process your personal data, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before withdrawal of consent.
While we hope we can answer any questions that you may have, if you have unresolved concerns, you also have the right to complain to a relevant data protection supervisory authority in the EEA, UK, and Switzerland.
For present and former employees, the controller of your personal data is the PAR entity that is or was your employer. For candidates, the controller of your personal data is the PAR entity to which you have applied for a role. For external staff, the PAR entity to which you provide services will be the controller of your personal data. PAR Corporation is also a controller of certain personal data of the above-mentioned data subjects.
Any privacy-related queries for your data controller should be directed to privacy@partech.com or by letter to the following address:
PAR Technology Corporation
Atten: Legal – Privacy
8383 Seneca Turnpike
New Hartford, NY 13413, USA
In addition, the contact information of the controller of your data is provided in your contract or job application.
CANADA ADDENDUM
The following additional provisions apply to employees, candidates and external staff working in Canada.
Manner of Collection
We collect personal data that you provide directly to us (such as through the job application process or in connection with the management of your employment or working relationship) as well as information devices provide to us automatically, as described above. We may also collect personal data indirectly with consent. For example, we collect background verification information from third-party background screening providers, and we may also obtain personal data from recruitment agencies or job references.
Transfer of Personal Data
We and our service providers (including affiliates) may access, store and otherwise process personal data outside of your province (including, for Quebec residents, outside of Quebec), including in other parts of Canada, the United States, and other foreign jurisdictions where we or our service providers are located. We, our affiliates and our service providers, may disclose your personal data if we are required or permitted by applicable law or legal process, which may include lawful access by foreign courts, law enforcement or other government authorities in the jurisdictions in which we or our service providers operate.
Retention of YOUR Personal Data
We will process and keep your personal data for as long as is necessary to meet the purposes for which the information was collected as set out in this policy and to meet our legal or business requirements, as documented in our corporate data retention schedule.
Your Individual Privacy Rights
Subject to limited exceptions under applicable law, you have the right to access, update, rectify and correct inaccuracies in your personal data in our custody and control and withdraw your consent to our collection, use and disclosure of your personal data (although an employee cannot withdraw consent to the collection of personal data necessary to administer their employment). You may request access, updates, rectification, and corrections of inaccuracies in your personal data in our custody or control or withdraw your consent by emailing privacy@partech.com. We may require certain personal data for the purpose of verifying your identity or the identity of the individual making the request.
How to Contact Us
If you have any questions or comments about this Privacy Policy or the manner in which we or our service providers (including our service providers outside Canada) treat your personal data, or to request access to or correction of your personal data, or to withdraw your consent, please contact us by emailing privacy@partech.com.
